Terms & general conditions for registration

This website is the property of BVOI-SBOI VZW.
Address registered office: Kapucijnenvoer 33, 3000 Leuven
Company number: BE0806.413.953

Contact details:
Conference organizer: JABCO NV
Telephone: +32 456 16 15 57
Email: bvoi-sboi@jabco.be


These Terms & General Conditions are valid for all registered participants to the Congress announced on this website.

Registration to the congress

The registration deadlines for the Congress are announced on the web.
If the maximum capacity of attendees is reached for the Live Event (not virtual, that is), the organization reserves the right to reject any further requests for registration. Any type of claim regarding participation in the Congress is excluded.
Registration for the Congress includes: Admission to the congress or workshops depend on the selected package. Hands-on workshops are held on Friday October 4th, 2024 starting from 12.00h until 17.30h at Sheraton Brussels Airport Hotel. This day includes 2 hands-on workshops and a coffee break. The lectures are held Saturday October 5th, 2024 starting from 9.00h until 17.30h at Sheraton Brussels Airport Hotel. The lecture day includes 5 lectures with 2 coffee breaks and a lunch.
Registration fees: The current prices that appear on the website at the time of registration will apply. The price is detailed on the inscription forms. VAT is included.
Early Bird discount last until June 4th, 2024. For registration after June 4th, 2023 an additional 30 euros will be charged for students and 50 euros for others.
Confirmation: with every registration, a confirmation receipt email will be forwarded to the participant, with the exception that the application is received during the weekends or holidays. You will receive confirmation during the following working day.

Cancellation policy

Cancelling until September 4th, 2024 is free of charge. Cancellation between September 4th and September 18th, 2024 will involve a 50% penalty. Cancellations after this term of notice will not be refundable in any case.
All cancellation notices must be addressed in writing to the Secretariat.
Email: BVOI-SBOI@jabco.be
Refunds will be credited only to the person/entity who paid for the original registration.
In the event of changes in the name of the person attending, we will only accept members of the same Institution. Changes will be charged with an added processing fee of 100 euros.
In accordance with current regulations on consumer rights and retail management, the attendee, whenever considered a consumer, will not be able to exercise the right of withdrawal since the supply of services related to leisure activities are not applicable to the norm.

Modification of the congress program

The organization reserves the right to modify the program which is published solely as an indication. Refunds will not be granted in case the program is modified (including the change of speakers).

Cancellation of the congress

In the event that the live Congress cannot be carried out due to reasons beyond the control of the conference committee organizing the Congress and/or JABCO (force majeure) or due to reasons that are not attributable to intent or negligence by the conference committee organizing the Congress and/or JABCO, neither the conference committee organizing the Congress nor JABCO will be made liable for any damages, costs or financial losses incurred, such as transportation costs, accommodation costs , etc.


Seating in session rooms is limited.
Refunds will not be made when there are no free seats in a given room. It’s the attendee’s responsibility to access the session rooms sufficiently in advance. During the registration process, each participant must accept the General Terms and Conditions described here in accordance with the GDPR regulations to register for the Congress.
You may exercise of your right of access, rectification and deletion, restriction of processing, data portability and right to oppose automated individual decision-making at any time. Please send your request to: BVOI-SBOI@jabco.be

Images & footage

The Congress may be recorded to be broadcast through different channels, therefore attendees may appear on the footage captured.
If you don’t wish to appear in the recordings, please keep in mind that you must communicate this in advance.
All footage and contents recorded during the conferences are property of the organizing committee. Attendees will be able to upload photos of the event to the Internet, but its forbidden to record videos or audios of the conferences or publish them on any of the existing video platforms, social media, etc.


By registering for the Congress and/or by participating in the exhibition joined to the Congress, participants and exhibitors agree that the Organizing Committee or the Congress Secretariat do not assume any responsibility for damage or injuries to persons or property during the Congress. Participants and exhibitors are advised to organize their own health, travel and personal insurances.


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